February 2, 2010
The Williams County Commission met this 2nd day of February 2010, beginning at 8:00 AM in the Commissioners Room of the Williams County Courthouse.
Chairman Kalil called the meeting to order. Innis took roll of: Ramberg-here, Arnson-here, Hanson-here, and Montgomery-here.
Media present was Nick Smith, Williston Herald.
Montgomery moved Hanson seconded approval of the January 5th and 11th minutes. Motion carried.
Loomer introduced Kayla Robinett, the Secretary for the Building Department, Planning/Zoning, and VSO.
Gooch-Egge presented abatements. Hanson moved Arnson seconded the abatement for Rogene Ralph 2009 of L6 B3 Sand Creek Estates Subdivision to the City of Williston. Motion carried.
Arnson moved Montgomery seconded approval of the administrative abatements of Ruby D Olson 2008/2009 of L3 B1 Residence Park to the City of Williston; Stanford/Myrtle Johnson 2009 of Amundson 3rd Addition L5 & 6 Tioga City; Sandra Benth 2009 of L20 B5 Airport 2nd Addition to the City of Williston; June Ford 2009 of N 50’ of L13 B4 Garden Homes Rearrangement #2 to the City of Williston; City of Williston 2009 of Lot 5 Ex N 50’ Pleasant View Addition to the City of Williston; City of Williston 2009 of N 50’ Ex W 152.2’ L5 Pleasant View Addition to the City of Williston; City of Williston 2009 of Lot 2 Block 2 Wittmeier Addition to the City of Williston; Lyle Germundson 2009 of L20 & E ½ of 19 Highland Homes Second Addition tot h City of Williston; Warren Hokanson 2009 Ellisville Twp Sublot 1 in SESE Section 14 T158 R99; Darlene Dahl 2009 of Rearrangement of Sublot 1 B2 in L1 & 2 Section 6 T155 R100; Opal Nelson 2009 of 1982 Tamarack mobile home 14X70 Lot #74 FM Parkway in the City of Williston; and Janice S Brown 2008/2009 of Sunnyslope Terrace N 30’ L18 & S 30’ L19 to the City of Williston. Motion carried.
Gooch-Egge requested a new sign for her office and she was instructed to speak with Askim as she is getting new signage for the building.
Gooch-Egge requested to hire a part-time employee to help get the office caught up due to the new building within the County, especially around the City of Williston. Arnson moved Hanson seconded authorizing Gooch-Egge to hire a part-time employee for 15-20 hours for about one month to help get the office caught up. Motion carried.
Ryan discussed the compliance issue within the one mile extra-territorial area and is requesting a response from the Commission on how they would like the area handled. Discussion was held on the City not doing any compliance issues within the one mile as they will only take care of building permits and zoning. Busching discussed that District Court will not deal with City citation violations. Busching is thinking that we may have to get an Attorney General’s opinion on this matter. Ryan stated that all the other major City’s handle their extra-territorial area as they treat their City issues. Wilder stated that the County will have to adopt ordinances in order to deal with these issues. Chairman Kalil stated that was not the intention of having the Home Rule Charter to implement new ordinances. The Commission will resolve this issue in a liaison meeting with the City of Williston.
Nelson presented his 2009 County Highway Annual Report.
Nelson reported that the Ramblers Motorcycle Club wants to do a cost share maintenance program for patching old Highway #2 and is requesting assistance of $500.00. Montgomery moved Hanson seconded authorizing for the County to participate in the cost share agreement up to $500.00. Motion carried.
The Ramblers Motorcycle Club is also requesting a speed limit be posted on this stretch of road. Nelson was authorized to post the road at 35 mph.
Arnson moved Hanson seconded authorizing Nelson to advertise for bid for culverts, tires, hauling, and gravel crushing. Motion carried.
Arnson moved Ramberg seconded authorizing a County road crossing permit for MDU on County Road #4. Motion carried.
The following is a list of the road rebuild list as presented by Nelson:
1. 6 miles of County #2 for re-alignment due to snow problems
2. 6 miles of County #10 east of County #17 due to farm and oil traffic
3. County #6 to Highway 1804 as it is dangerous and there are snow problems
4. County #9 from Highway 2 north to County #10 west as there are low lying areas and a marsh, proposal to do in the fall and chip away, if we have a dry year best to do it then as there is always water standing year round
5. County #7 north of County #8 south of Mark Njos need a little correction as it is a little dangerous, it is an old muster road
6. County #8, the Garden Valley Road, a lot of trucks from the gravel its are using this road and it is on god shape but we need to watch the road for excessive wear, not sure if to re-build with pavement or overlay it, the bridge is in the process of an inspection at the current time
No action was taken on the road re-build list.
Nelson reported that the Parks n Rec take care of the bike path trails from Dapple Grey to the fairgrounds and the County plows the road along the route, but residents along the way are pushing snow from their drives across the road and dumping it on the bike path and the Park Board is inquiring if the County has some type of ordinance to prohibit them from doing this. Chairman Kalil reported that when the County passed their Home Rule Charter their intention was not to adopt ordinances as that was not the purpose of the Home Rule Charter.
Nelson requested permission to get a seasonal part-time culvert crew for the summer to go around the County and assess the culverts and replace the ends or the entire culvert as needed as we need to start being pro-active with them. Montgomery moved Hanson seconded authorizing Nelson to proceed. Motion carried.
Nelson reported that the normal size for approaches are 32’ for residential and 42’ for oilfield.
Loomer reported on temporary housing (man camps) requests in the area. There is nothing in the ordinances to address these issues so they will have to be taken on one at a time. There will possibly have to be some inclusion for a clean up bond. Loomer will make some calls to Stanley (Mountrail County) for further information on what they required for their temporary housing. Gooch-Egge stated that skid units can not be taxed but modular unit can be.
Arnson moved Montgomery seconded acceptance of the Pledge of Securities as of December 31, 2009 as presented by Evenson. Motion carried.
Evenson reported on storage issues and is looking for approval to move her tax roll books to the storage room on the east side of the Memorial Room. She has spoken with Pederson and he will accommodate the move. This will free up more space for land men usage. All of her books will be computerized this year and the books will not be used as much. Nelson offered help from his department to move the books.
Evenson reported that she is still bringing in temporary help as needed.
Hughes gave an update on the new Assessment Center. They are moved in and she is still working on the policies for the detention beds in the new LEC.
Montgomery moved Hanson seconded authorizing Hughes to attend a Juvenile Justice Conference March 18th in Bismarck. Motion carried.
Arnson moved Hanson seconded acceptance of the Auditor’s monthly reports for December 31, 2009. Motion carried.
Montgomery moved Hanson seconded authorizing the Chairman to sign the joint powers agreement with Divide County for culverts. Motion carried.
Montgomery moved Arnson seconded authorizing the Chairman to sign the grant agreement with the ND Department of Corrections/Rehabilitation and its Division of Juvenile Services (DJS). Motion carried.
Innis presented a retirement letter for Barb Torstenson effective March 31, 2010 and asked for the position to be replaced. After much discussion Hanson moved Arnson seconded authorizing Innis to replace the position being vacated by the retirement. Roll call vote: Ramberg-no, Arnson-yes, Hanson-yes, Montgomery-yes, and Kalil-no. Motion carried.
There being no further business, the meeting recessed at 9:36 AM.
The Commissioners and several Department Heads attended an oil presentation by Wayne Biberdorf on the possible future of oil development within Williams County.
February 10, 2010
The Williams County Commission reconvened this 10th day of February 2010, beginning at 8:05 AM in the Commissioners Room of the Williams County Courthouse.
Chairman Kalil called the meeting to order. Innis took roll call of: Ramberg-here, Arnson-here, Hanson-here, and Montgomery-absent.
Media present was Nick Smith, Williston Herald.
Mike Marcy resident of Missouri Ridge Township in attendance with complaints concerning maintenance of his road, as he states that there are a number of large rocks in the road and is inquiring as to what can be done. The road he is speaking of is County #6 and #7 west and north of Rocket Sales. Nelson reported that they scarified, ripped, and put dirt on the road plus removing rocks around 3 years ago. The Commission and Nelson will go and drive the road.
Valeree King, Basin Electric Power Cooperative, present to give the Commission an update and review of the Williston to Tioga Transmission Line Project #296 with a request for a County Road Crossing permit to place an overhead electric transmission line and a transmission line easement. The compensation for the transmission line easement will be $100.00. Arnson moved Hanson seconded approval of the County Road Crossing permit and authorizing the Chairman to sign the transmission line easement. Motion carried.
Gooch-Egge presented abatements. Arnson moved Hanson seconded approval of the homestead credit abatements for JoAnn Daly 2008/2009 of Bruegger’s 3rd Addition L9 B29 to the City of Williston and Gordan/Janice Masters 2009 of Barnfather Addition L3 B3 to the City of Williston and the duplicate assessment for Wade/Debra Ann Moe 2009/2010 of 2001 Schultz SN 3-8690AB 28X76 located on SESE Section 8 T155 R95 Dry Fork Township and the error to be corrected.
Arnson moved Hanson seconded approval of omitted property of L1R Rearrangement of Sublot 10 in L1 & 5 Section 30 T154 R101 to be corrected. Motion carried.
Just for informational purposes Gooch-Egge presented a list of repairs that their office trailblazer has cost over the past year amounting to $2,536.66.
Discussion was held on the County purchasing new vehicles with warranties versus buying older vehicles, due to repairs.
Hughes presented the year end report for the NW Youth Assessment Center. Hughes stated that they are going to have a Board meeting to address rate changes.
Ryan and Loomer prepared a list of potential lots within subdivisions in Williams County for sale. There are 285 residential lots and 79 commercial lots. He sent a copy over to the City growth advisory committee.
Loomer presented a plat of Riverview Country Acres Subdivision located in the E ½ SW Section 11 T154 R102 requesting a zone change for Lot 4 from agriculture to residential. Arnson moved Hanson seconded approval of the zone change of Lot 4 in Riverview Country Acres Subdivision located in the E ½ SW Section 11 T154 R102. Motion carried.
Hanson moved Ramberg seconded approval of the plats of Sublot #1 located in Section 6 T159N R97W, Hazel Township and Sublot #1 located in Section 1 T159N R98 W, Big Stone Township. Motion carried. Loomer reported that Planning/Zoning is trying to get Big Stone Township to join the County’s planning/zoning.
Loomer reported that she has spoken to Wilder concerning temporary work camps (man camps) and her suggestion is to set up a Committee to obtain input from all sources that have an interest in the project.
A letter was received from Basin Brokers and the clients they are representing would like to submit the letter as a formal Letter of Intent (LOI) for the purchase of the old LEC legally described as Bruegger’s 5th Addition Block 30 less the North ½ Lot 1 Block 36 to the City of Williston. They are requesting that all utilities are left on for the 45 day due diligence period. The subject property will be used for multi-family use. Innis will start to bill the City for ½ of the expenses for the old LEC as of January 27th when the NWYAC moved to their new building. Arnson moved Ramberg seconded to allow a 10 day due diligence period for the utilities to remain on which should be ample time to do their observations and authorize Chairman Kalil to convey this message back to Basin Brokers. Motion carried.
Evenson gave an update of the activity in her office and stated that the IT Department has not gotten her 5 new work stations installed which is necessary for the land work as the landmen are waiting in lines to get on the computer. The wireless connection has not been good lately and the new equipment is in but IT has not had time to install that so Evenson is thinking about not charging for wireless until the service is better. Arnson will go with Evenson to speak to Herman about the work and if IT can not get it done Evenson was authorized to hire someone to get the work completed. Evenson reported that the work in the new storage room is going well for her Treasurer’s books.
Askim gave a hiring update.
Arnson moved Ramberg seconded approval of the 2010 Equipment Rates as presented by Nelson. Motion carried.
Nelson reported that tonight is the annual NDTOA meeting and he is going to review the new sign replacement program and field questions. The Township will be required to annually inspect their signs and turn in a sheet for replacement.
The Commission will have a spring go-round of infrastructure monies for the Townships. The applications will be due March 29th and then Nelson and Arnson will inspect the projects and give their recommendations at the April 6th meeting. The Commission may have another go-round for Townships in August. Innis will be attending the annual NDTOA meeting and will bring applications and let the Townships know about the program.
Discussion was held on the purchase or lease of another blade for the summer as this will help catch up on work. No definite action was taken.
Nelson reported that we obtained the tractor lease agreement with International for summer mowing.
Loomer reported that the proposed ordinance for the development of wind energy has gone out to the Townships for their review and comments.
Hanson moved Arnson seconded the re-appointments of Roger Bearce, Roger Gunlikson, and Paul Aaberg to the Williams County Reorganization Committee. Motion carried.
Hanson moved Arnson seconded acceptance of the Auditor’s monthly reports. Motion carried.
Hanson moved Arnson seconded approval of the site authorization for the Teton Booster’s Club at the UMV Fairgrounds. Motion carried.
Arnson moved Ramberg seconded approval of the 2009 year end budget adjustments. Motion carried.
Hanson moved Ramberg seconded authorizing the grant match in the amount of $1,243.00 for the Williams County Multi-Hazard Mitigation Plan update is taken out of the general fund. Motion carried.
Arnson moved Hanson seconded authorizing the Chairman to sign the deed for Scott Shackelford of Stony Creek Township Tract #4 in W2NESE Section 7 includes 30’ rd easement W of & Adj on East T154 R100 more correctly described as: a parcel of land located in the W2NESE of Section 7 Township 154 North, Range 100 West of the Fifth Principal Meridian, Williams County, North Dakota, more particularly described as follows: commencing at the South-west corner of the said W2NESE of the said Section 7; thence Easterly along the South line of the said S2NESE a distance of 481.51 feet thence North 0 degrees, 03 minutes West a distance of 834.80 feet to the point of beginning; thence continuing on the same bearing proceed Northerly a distance of 208.70 feet; thence North 89 degrees, 57 minutes West a distance of 417.40 feet; thence South 0 degrees, 03 minutes East a distance of 208.70 feet, thence South 89 degrees, 57 minutes East a distance of 417.40 feet to the point of beginning, containing an area of 2.00 acres, more or less, including a 30 foot road easement lying West of and adjacent to the Easterly boundary of the above described land. Motion carried.
Arnson moved Hanson seconded approval of all bills properly vouchered, fund adjustments, and fees from the various offices of Sheriff-$26,048.92, Auditor-$720.00, Treasurer/Recorder-$66,761.05, Clerk of Court-$2,138.65 totaling $95,668.62. Motion carried.
There being no further business, the meeting adjourned at 9:23 AM.